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HomeEducational TechnologyAssist! I Am Transferring Faculties. How Do I Transfer Google Drive Recordsdata?

Assist! I Am Transferring Faculties. How Do I Transfer Google Drive Recordsdata?

It’s the finish of the college yr and a few of us are retiring, transferring faculties, or leaving training. What about all of these Google Docs, Google Sheets, Google Slides that you just created in your faculty Google Drive? How do you simply transfer the information? How do you switch Google Drive information to a private account?

In case you are not leaving your faculty my recommendation to you is to be proactive and create a brand new Gmail account to your educating information. Make a folder in that accounts Google Drive and share the folder along with your faculty electronic mail account. Create EVERYTHING in your private Gmail and share it along with your faculty account. Then if you retire or go away you don’t have anything to do. You already personal all of your information.

Listed here are a number of options for transferring faculty information:

1. Copy Recordsdata from One Google Account to One other

The problem with transferring information from one Google Account to a different is that it’s important to be on the identical area to switch possession. What does that imply? The area is what comes after the @ image. Your private account has a site of and your faculty area is one thing like The choice to switch out of your faculty area to your private area doesn’t exist. If you wish to transfer your faculty information to a private account you will want to make a replica of the file. Google doesn’t allow you to copy a complete folder so it’s important to do it one file at a time.

  • Share a folder in your faculty’s Google Drive along with your private account.
  • Open your private account and go to “Shared with me” on the left hand aspect of Google Drive to seek out your faculty information.
  • MAKE A COPY of every file.
  • It’ll NOT work to easily add these information to a folder in your private drive. The proprietor of the information is your faculty account and as soon as your faculty account is deleted they are going to be deleted out of your private account until you MADE A COPY!!
  • To make a replica of a file, single click on on the file(s) in Google Drive and use the three dots menu within the toolbar to decide on “Make a replica.”

I’ve created an unofficial Add-on to repeat your information from a folder in your faculty account to your private account.

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2. Transfer Your Recordsdata to the Shared Drive

As soon as you permit the college and the tech division deletes your account your information are gone ceaselessly. For those who made some rubrics or different information you need your colleagues to nonetheless have entry to it would be best to transfer your information into the college Share Drive. Go to and find “Shared drives” on the left aspect. Drag your information or folders into this shared drive. This can guarantee your information usually are not deleted as soon as your account is deleted. Observe: You’ll not have entry to these information since your account might be deleted. Nevertheless, your colleagues can nonetheless entry them.

In Google Drive the Drive icon with the plus new button under it. Options of Priority, My Drive, and Shared drives

3. Google Takeout

First, Google Takeout must be enabled by the IT division so that you can use it. Thus, Google Takeout won’t be an choice in case your faculty doesn’t permit it. Google Takeout exports your information NOT as Google Recordsdata, however reasonably as PDF’s and Microsoft Recordsdata. Your Jams might be exported as a PDF, thus they don’t seem to be Google Jamboard information anymore. Your Google Varieties don’t export in any respect.

Google Takeout does NOT switch Google Varieties

Takeout Google Classroom

Earlier than you get excited to see that Google Takeout has an choice for taking out your Google Classroom assignments remember that it exports the information as a JSON file. There isn’t any means to simply open this in your new Google Classroom at your new faculty.

4. Switch Recordsdata to a New Google Account

IF your faculty means that you can switch out of your faculty account to a Google Account you should utilize your Google Account settings to make the switch. This can “switch” your Google Drive information and emails. It nonetheless is not going to switch your Google Varieties. Switch means “makes a replica.” This undoubtedly helps although! However once more beware: Your faculty has to ALLOW you to switch the information. They could have it disabled.

5. Schoolytics for Google Classroom

In case you are a Google Classroom consumer you possibly can log into free of charge and after syncing your Google Classroom information go to the CONTENT LIBRARY. It says “Library” on the prime middle. THIS IS IN BETA! You possibly can add your Google Classroom assignments to the Schoolytics Workspace. These assignments can then be shared with one other Google Account. You possibly can even share assignments along with your private Gmail account.

Share a Google Classroom assignment from the assignment tile in Schoolytics
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Assist! I Am Transferring Faculties. How Do I Transfer Google Drive Recordsdata?

How do you copy or transfer Google Drive information? In case you are retiring or transferring faculties or just desire a backup of your faculty information listed below are 5 methods you possibly can transfer Google Drive information.



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